About Everchart

Everchart is web-based EHR and practice management software built for medical cannabis (medical marijuana) certification clinics. It covers online patient intake, a white-label patient portal, provider charting with locked signatures, a state registry work queue and a renewal pipeline that tracks every certification expiration.

Key facts

• Everchart is software for clinics that evaluate and certify patients for state medical cannabis programs.
• It runs in a web browser for staff, providers and patients. No app download is required.
• Only a licensed provider can record and sign a certification decision. The software never decides eligibility and never auto-approves.
• Each clinic configures its own state program terminology, certification length and registry steps. No state's rules are hardcoded.
• Signed notes and signed certification decisions are locked at the database level. Changes are added as dated amendments and the original is preserved.
• Every approved certification feeds a renewal pipeline grouped by expired, 30, 60 and 90 days until expiration.
• The patient portal can carry the clinic's own name, logo, colors and custom domain.
• Patients sign in to the portal with one-time email codes instead of passwords.
• Built-in telehealth video, payment processing and SMS reminders are not included today.

Who it is for

Independent and multi-provider clinics whose main service is evaluating and certifying patients for state medical cannabis programs, including clinics that run renewals at scale and clinics that want a patient portal under their own brand.

What it does

• Renewal management: Track every medical cannabis certification expiration and turn it into a booked renewal visit. Everchart groups patients by expired, 30, 60 and 90 days and logs every outreach.
• White-label patient portal: A white-label patient portal for medical cannabis clinics: online registration, health questionnaire, ID and record uploads and visit requests under your clinic's name, logo and domain.
• State registry queue: Turn every approved medical cannabis certification into a trackable state registry task with assignees, blocked reasons and confirmation numbers.
• Provider charting: A focused provider workspace for medical cannabis evaluations: history, documents, SOAP notes, locked signatures, amendments and provider-only certification decisions.
• Security and audit: How Everchart protects cannabis clinic records: per-clinic data isolation, role-based access, append-only audit logs, locked signatures and private document storage.

What it deliberately does not do

• Decide or score whether a patient qualifies
• Auto-approve certifications
• Hardcode or interpret any state's cannabis laws
• Log in to or submit to government portals automatically
• Recommend products or doses on its own
• Claim to make a clinic HIPAA compliant by itself

Launched

Everchart launched publicly on 2026-10-04. Read the launch announcement.